August 23, 2007 Board Meeting

 

A meeting of the Board of Directors of Brittany Lakes Homeowners Association, Inc. (?Association?) was held on Thursday, August 23, 2007 at 6:30 p.m. at the Magnolia Creek Clubhouse located at 4751 League City Parkway, League City, Texas 77573.

Elizabeth ?Beth? Scully, Eli Mark and Linda Lorch were present as the Board of Directors, which constituted a quorum of Board Members.  Also in attendance were Janet Sakach, CMCA, PCAM representing Planned Community Management, Inc. (“PCMI”) and an owner member, Gary Lantz for part of the regular session of the meeting.

A quorum was present and Beth Scully chaired the meeting and called the meeting to order at 6:30 p.m.

First, the Board reviewed of the minutes from the July 26, 2007 Board meeting.  A motion was made, second and carried it was:

RESOLVED:  to approve the minutes from Board meeting held on July 26, 2007.

Next, the financial statement from the end of July 2007 was reviewed and discussed.  PCMI was asked to research some items and email the Board of the results.   A motion was made, second and carried it was:

RESOLVED:  to approve the renewal of the Certificate of Deposit in the amount of $20,000 expiring on September 4, 2007 for an additional three month period.

Following this, the Board discussed the recently completed reserve study.  PCMI was asked to get bids to point or fill in mortar on all monument signs over five years old except the monument sign at Calder and League City Parkway because this monument sign is scheduled to be removed in the near future due to street construction.

After that, PCMI was asked to obtain a bid from the landscaping company to shore up the sideline of the large lake in areas that are eroding away.

PCMI was also asked to start getting proposals to increase the size of the small wading pool, different ways to add shade structures to the pool recreation area and a pavilion to be constructed on the drill site near the large lake to be considered for next year.

Then, after a brief discussion, a motion being made, second and carried it was:

RESOLVED:  to approve the proposal from C L Sports in the amount of $5,695.00 plus tax to resurface the tennis courts.

Also in addition to this, PCMI was asked to coordinate the closing of the tennis courts during the work to be done at the tennis courts by placing a sign at the tennis courts announcing the event and locking the tennis courts from the beginning of the work until completion.

Then, the Board began evaluating the preliminary 2008 budget and will finalize the budget at the next Board meeting.

Following this, PCMI was asked to check with the elementary school to schedule the Annual General Meeting and report back to the Board at the next Board meeting.

Upon consideration of a bid regarding the drill site located between 2239 and 2243 Longspur, a motion being made, second and carried it was:

RESOLVED:  to approve the proposal from Earthcare Management to excavate swales from the back to the Longspur Drive area to allow for drainage and overseed the entire area with Bermuda seed for the fee of $4,965.00.

Then, the Board went into a brief Executive session to discuss sensitive issues without the general public present.

Upon the conclusion of the Executive session, the Board officially adjourned at 8:30 p.m.

BRITTANY LAKES HOMEOWNERS ASSOCIATION, INC.

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Linda Lorch, Secretary