MINUTES OF MEETING
BOARD OF DIRECTORS
March 19, 2009
NOTICE
The regular Board of Directors meeting was held at the League City 
, 1700 Brittany Bay Boulevard in League City, Texas 77573-5135 at 6:30 p.m. per Waiver of Notice.
PRESENT Todd Edwards President
Linda Lorch Vice President
Greg Ellis Secretary
John Vance Treasurer
Monica Foster Director at Large
ALSO PRESENT Joanne Williams Planned Community Management, Inc.
Jim Turner Webmaster & Communications Committee Chairperson
Residents Sign-In Sheet Filed with Minutes
QUORUM
Management announced a quorum was present and the meeting was called to order at 6:50 p.m.
HOMEOWNERS FORUM
Residents discussed the architectural submittal process and the application submitted to change out landscaping and trees for palms was reviewed and approved as submitted. A formal letter of approval will be sent to the owner by the Architectural Control Committee. Residents volunteered to serve on Committees and will be contacted by the Board following formation of several new committees.
MINUTES
The Board reviewed the minutes of the regular meetings held on Thursday, February 19, 2009. The Board waived the reading of the minutes and upon a motion made, seconded and carried, the Board RESOLVED to approve the minutes as amended.
FINANCIAL REPORT
The Board reviewed the financial statement for the period ending February 28, 2009 with $274,162.68 cash in banks, $233,989.00 in temporary investments and $407,607.02 cash in capital reserves.
The Board discussed the account recommendations from Planned Community Management Accounting Department allowing the Association to have all their funds safely insured and receive a higher interest rate on funds by consolidating their accounts into three bank accounts as follows: Sterling Bank Operating Account $50,000.00; Sterling Bank Sweep Account $224,814.40; Southwest Money Market Account $383,952.59; and Smith Barney Reserve Account $257,510.85 for a total of $916,277.84.
COMMITTEE REPORTS
Architectural Control ? Todd Edwards related that the Committee was working on the revised guidelines and that submittals were to be processed through PCMI until the Committee has presented the revisions to the Board for approval, at which time submittals will be sent directly to the Committee for action.
Beautification ? Linda Lorch discussed the objectives of the committee and focus will be placed on monitoring landscape maintenance and special projects for compliance as well as monitoring deed restriction issues as they may arise.
Neighborhood Watch ? John Vance announced that he met with Officer Galleon of the City of League City Police Department and anticipates holding the first orientation meeting sometime in May with a follow up session in June or sooner for a total of two meetings. The Committee hopes to hold regular meetings at the and plans to advertise in The Forum and to send out postcards to the community asking for volunteers. Director Vance anticipated 50 Neighborhood Watch signs may be needed with the Association purchasing the signs and the City of League City installing them in the neighborhoods.
Pool Tags ? The Board reviewed the 2009 Swim Season form and requested the pool open on Friday, June 4, 2009 if school lets out the prior Thursday and that additional language is included on the notice regarding that only adults may pick up the tags and that renters are required to bring a copy of a letter from the property owner allowing them use of the facility. Director Lorch volunteered to coordinate the schedule with Board members and volunteers for pool tag registration at the pool commencing Thursday, April 23 through Sunday April 26 and the final day on Saturday, May 2, 2009.
Website/Communications ? Jim Turner, Webmaster discussed the newly formed Communications Committee who will be addressing ways to keep the community better informed through periodic newsletters and mailings to reach more of the residents who do not frequently access the website.
OLD BUSINESS
Greg Ellis coordinated a meeting with Mac McCune, President of Lake Management Company, to inspect the condition of the bulkhead at the large lake. It was determined that the existing bulkhead consisted of dirt mixed with concrete that has eroded over time impeding the shoreline stability. Lake Management will provide the Association with two estimates for repair and replacement of the bulkhead and the Board will use the report to develop a long term plan to accomplish this goal in phases to ensure the bulkhead is functionally repaired in problem areas as well as esthetically improved where needed. Due to the major expense involved in accomplishing this long range goal the Board will add a budget line item for the Association to manage the expense since it could range from $50 to $100 per lineal foot to repair.
NEW BUSINESS
Earthcare Landscape Bid – The Board discussed the proposal submitted by Earthcare Management to remove and replace sod along the swell, to fine grade the 60 ft. long x 5 ft. wide area allowing for proper drainage from the sidewalk to the street along the big lake. Upon a motion made, seconded and carried the Board RESOLVED to approve the proposal in the amount of $1050.00.
Management Bids – The Board discussed obtaining bids for association management from the five to six professional management firms contacted last year and asked that Planned Community Management, Inc. submit a proposal for the term commencing June 1, 2009 as well.
MEETING DATE
The Board meeting is scheduled to be held on Thursday, April 16, 2009 at 6:30 p.m. at the League City , 1700 Brittany Bay Boulevard in League City in the large conference room until further notice.
ADJOURN TO EXECUTIVE SESSION
ADJOURNMENT
The meeting was adjourned at 8:45 p.m.
BRITTANY LAKES HOMEOWNERS ASSOCIATION, INC.
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Greg Ellis, Secretary