March 13, 2008 Board Meeting

 

A meeting of the Board of Directors of Brittany Lakes Homeowners Association, Inc. (?Association?) was held on Thursday, March 13, 2008 at 6:30 p.m. at the Magnolia Creek Clubhouse located at 4751 League City Parkway, League City, Texas 77573.

Linda Lorch, Eli Mark, Michelle Nickel, John Vance and Todd Edwards were present as the Board of Directors, which constituted a quorum of Board Members. Also in attendance were Mark Conner, with Hilb, Rogal & Hobbs Insurance Agency and Bill Taylor with Craig Insurance Agency for the first part of the meeting, Janet Sakach, CMCA, PCAM representing Planned Community Management, Inc. (“PCMI”) and Owner Members, Melissa & Brian Kirkland, Cathy & Walt Ringueberg and Jim Turner.

A quorum of Board of Directors was present and Eli Mark started the meeting and called the meeting to order at 6:40 p.m. until Linda Lorch arrived at 6:50 pm.

First, the Board heard from Mark Conner, who explained and answered questions on wind and hail insurance coverage for the Association. Then, the Board heard from Bill Taylor who also presented information about wind and hail insurance coverage. After they left, PCMI was asked to get a price to insure several major items in the common areas and contact an engineer for a price to certify these items.

Then, the Board reviewed the minutes from the February 12, 2008 Board meeting. A motion was made, second and carried. The motion was:

RESOLVED: to approve the minutes from Board meetings held on February 12, 2008.

Afterwards, the financial statement from the end of February 2008 were reviewed and discussed.

Next, the Board discussed the installation of a shade structure at the pool area and reviewed proposals including different styles of shade structures. A motion was made, second and carried. The motion was:

RESOLVED: to approve the installation of a shade structure at the pool area from Adventure Playground Systems for a total of $4,039.45.

Then, the Board discussed the need to have an engineer to evaluate some of the common areas for drainage issues prior to deciding what should be done in these areas.

Next, the Board reviewed electric energy price options. A motion was made, second and carried. The motion was:

RESOLVED: to enter into a three year contract with Strategic Energy for electric energy consumption with the condition that a letter of credit could be obtained from their bank for the $4,000 deposit.

After this, the Board was informed that the present pumping system installed at the large lake located near Brittany Lakes Drive and Brittany Colony Drive was inadequate to pump water into the expanded irrigation system now that all of the common areas have been added. PCMI was asked to gather more information to help the Board to make a decision on this issue.

Then, the Board reviewed a bid to relieve a drainage issue on a sidewalk area on Brittany Lakes Drive. PCMI was asked to obtain another bid for this work to be considered.

Next, the Board discussed speed in the community. A request will be posted on the website asking individuals to call the non-emergency telephone of the League City Police Department to report areas that speeding vehicles were observed. Todd Edwards volunteered to follow up with the police department.

Following this, the planting of additional season color to fill in the areas where perennial plants were planted last year was considered. A motion was made, second and carried. The motion was:

RESOLVED: to approve Earthcare Management to plant 1,620 season color plants among all the monument areas that have open areas for a fee of $2,673.00 plus tax.

Then, additional information to be posted on the website was discussed. It was decided to post the pie shaped chart showing the 2008 budgeted items that was distributed at the last annual meeting should it be made available.

Next, PCMI was asked to get prices to install signs in the community to address soliciting and motorized vehicles in common areas.

After this, the 2008 pool memo was reviewed and dates to distribute pool tags were discussed. An additional page will be sent with the pool memo informing Owner Members to get more information about the Association on the website.

The next Board meeting was scheduled for Thursday, April 17, 2008 at 6:30 pm. at the same location.
At 9:15 pm., the Board adjourned the regular session of the Board meeting and the Board went into Executive Session.

Upon the conclusion of the Executive session, the Board officially adjourned at 9:47 p.m.

BRITTANY LAKES HOMEOWNERS ASSOCIATION, INC.

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Michelle Nickel, Secretary