MEETING OF THE BOARD OF DIRECTORS OF
BRITTANY LAKES HOMEOWNERS ASSOCIATION, INC.
September 27, 2007
A meeting of the Board of Directors of Brittany Lakes Homeowners Association, Inc. (?Association?) was held on Thursday, September 27, 2007 at 6:30 p.m. at the Magnolia Creek Clubhouse located at 4751 League City Parkway, League City, Texas 77573.
Elizabeth ?Beth? Scully and Linda Lorch were present as the Board of Directors, which constituted a quorum of Board Members. Eli Mark was not present. Also in attendance were Janet Sakach, CMCA, PCAM representing Planned Community Management, Inc. (“PCMI”) and an owner member, Jim Turner.
A quorum of Board of Directors was present and Beth Scully chaired the meeting and called the meeting to order at 6:35 p.m.
First, the Board reviewed of the minutes from the August 23, 2007 Board meeting. After a correction, a motion was made, second and carried it was:
RESOLVED: to approve the minutes from Board meeting held on August 23, 2007.
Next, the financial statement from the end of August 2007 was reviewed and discussed. PCMI was asked to research some items and email the Board of the results.
Following this, the Board discussed the consideration of increasing insurance coverage for common area assets. The Board will revisit this issue at the anniversary date of the policy.
After that, the Board discussed the filling of areas along the large lake that have washed away. A bid from the landscape company was reviewed that only included packing soil and planting sod on the edges where erosion has occurred. PCMI was asked to consult with other experts for other alternative solutions to this issue.
Then, the Board considered a proposal from the landscape company to add mulch to all the fall surfaces of the playgrounds. Upon a motion being made, second and carried it was:
RESOLVED: to approve the proposal from Earthcare Management to install 41 cubic yards of kiddie cushion to replenish all three playground fall surfaces in the amount of $2,050.00 plus tax.
Subsequently, the Board reviewed a proposal from the landscape company to mow a stripe area behind the Longspur homes and maintain this area along with the present landscape contract areas. A motion being made, second and carried it was:
RESOLVED: to approve the proposal from Earthcare Management to clean up the fence line along the back fence lines along Longspur and line trim along the fences for a one time charge of $650 plus tax and to continue to maintain this rear area of he Longspur fence lines throughout the year at a rate of $160 per month plus tax.
Following this, the Board discussed the 2008 preliminary budget, here to attached as Exhibit ?A?. After a motion being made, second and carried it was:
RESOLVED: to approve the budget for 2008 and the maintenance fee rate for 2008 at $475.00 for resident rate and $237.50 for builder and developer rate.
Next, the Board discussed the upcoming annual meeting and reviewed a post card to be mailed out to all members to request volunteers to be candidates for one expired position as Director on the Brittany Lakes Homeowners Association, Inc.
Then, PCMI reported that two different masonry companies inspected the monument signs and both reported no problems with the monument signs and only recommended regular cleaning of the monument signs as future preventative maintenance.
At 8:20 pm., the Board adjourned the regular session of the Board meeting and the public was dismissed. The Board then convened in executive session. At this time, the Board discussed several issues dealing with sensitive and confidential matters.
Upon the conclusion of the Executive session, the Board officially adjourned at 8:45 p.m.
BRITTANY LAKES HOMEOWNERS ASSOCIATION, INC.
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Linda Lorch, Secretary